Briefing Management
Collect client information in a structured and professional way
Smart Forms
AI-powered forms that collect size, placement, references, meaning, and budget in minutes. No more lost DMs.
WhatsApp Collection
Clients start briefings directly on WhatsApp Business. Supports text and audio, no app download needed.
Audio Processing
Clients can describe tattoos via voice notes. System auto-transcribes using OpenAI Whisper.
Status Tracking
Visual pipeline with 10+ states: new, in review, design generated, sent for approval, approved, and more.
Conversation Request
Clients can request to chat with artist before approving. Reduces abandonment by 30%.
Revision Handling
Clients request changes with text or audio feedback. System organizes and tracks each request.
Kanban View
Drag and drop briefings between status columns. Visualize your entire pipeline like a modern Kanban board.
AI Concepts
Generate custom designs that match your unique style
Style-Aware AI
AI analyzes your portfolio and generates concepts that look like your work. 3x better first-round approvals.
Portfolio Analysis
Upload up to 30 images. AI identifies line thickness, complexity, colors, and recurring themes.
Auto Style Profile
System automatically generates your style description: predominant, secondary, motifs, and specialties.
Sketch Enhancement
Upload your quick sketch. AI enhances and generates variations using img2img, preserving your intent.
Concept Variations
Generate multiple options per briefing. Clients see 3+ alternatives, increasing approval rates.
Unlimited Generation
Studio plan allows unlimited concept generation per briefing. More iterations, better results.
Design Approval
Present and approve designs professionally
Client Portal
Exclusive link where clients view, comment on, and approve designs. Professional presentation of your art.
One-Click Approval
Simple approval button. Low friction, high conversion, instant artist notification.
Feedback Collection
Clients leave text or audio comments on designs. Everything organized and trackable.
AI Audio Summary
Audio feedback is auto-transcribed and summarized. 80% faster to process.
Smart Scheduling
Manage your calendar and sessions without conflicts
Availability Setup
Define working hours by day. Clients can only book when you're available.
Blockout Periods
Mark vacations, closed days, or specific times as unavailable. Prevent overbooking.
Google Calendar Sync
Two-way sync. Google events appear as busy. Unified view.
Self-Service Booking
After approval, clients see available slots and book directly. Fewer messages, more efficiency.
Session Status
Full lifecycle: pending, pre-confirmed, confirmed, completed, cancelled, rescheduled.
Auto Reminders
WhatsApp 24h and 2h before session. Includes aftercare instructions. Reduces no-shows.
Reschedule Flow
Clients request reschedule via WhatsApp. Receive new options, artist confirms.
WhatsApp Integration
Automate service on your clients' favorite channel
WhatsApp Business Connection
OAuth with Meta API. Use your own Business number. Messages from your verified number.
Automated Briefing Delivery
Send briefing link via WhatsApp. Client clicks, fills, system processes. All in messaging app.
Guided Conversations
30+ state flow: language, name, description, references, placement, size, color, confirmation. Complete collection.
Intent Recognition
System understands commands like 'cancel', 'talk to artist', 'help' in any language, anytime.
Auto FAQ
Common questions answered instantly 24/7: pricing, process, aftercare, scheduling.
Post-Session Follow-up
Automatic messages on Day 3 and Day 14 after session. Aftercare instructions and feedback.
Instagram DM
Receive Instagram Direct messages in the same platform. Handle WhatsApp and Instagram in one place.
Client CRM
Know your clients and build lasting relationships
Client Database
All info in one place: contact, birthday, tags, notes, total spent, session history.
Client Stats
Individual metrics: briefings, approved designs, completed sessions, total spent, last interaction.
Birthday Tracking
Mark birthdays. Dashboard highlights this month's. Send personalized offers.
Inactive Alerts
Identify clients inactive for 90+ days. Suggests re-engagement campaigns.
Tags & Notes
Custom tags (repeat, sensitive skin, VIP) and free-form notes. Quick context always.
Smart Lead Scoring
Automatic 0-100 score based on engagement, history, and value. Identify hot leads instantly.
Hot Leads Filter
Sort clients by score. Prioritize the most engaged with highest conversion probability.
Financial Management
Control payments, deposits, and revenue
Deposit Collection
Generate Stripe payment links for deposits. Track status per session. Reduces no-shows.
Payment Links
Create quote/payment links. Track when opened and when paid.
Financial Dashboard
Monthly revenue summary. Confirmed vs potential revenue. Paid vs scheduled sessions.
Revenue Analytics
Revenue by month/week, average session value, MoM growth rate.
Stripe Integration
Secure PCI-compliant processing. Automated deposits, quotes, and refunds.
Metrics & Reports
Data for smart decisions
Dashboard Stats
Quick metrics: active briefings, designs generated, approved, sessions scheduled. Business health.
Monthly Summary
Briefings received, concepts generated, approval rate, conversion rate.
Conversion Metrics
Full funnel: conversations → briefings → quotes → sessions. Rates at each stage.
Client Acquisition
New clients per month, repeat client rate, average lifetime value.
Revenue Trends
Monthly revenue chart, year-to-date total, growth rates. Financial forecasting.
Automation & Tasks
Smart queue so you never miss anything
Task Queue
Centralized inbox: new briefings, revision requests, conversations, payments, follow-ups.
Auto Prioritization
Tasks sorted by urgency, age, and type. Most important always on top.
Audio Task Summary
Audio messages in tasks are transcribed and summarized. 80% faster to process.
Pending Alerts
Dashboard shows sessions awaiting confirmation. Alert if client waiting over 24h.
Auto Concept Generation
When briefing is confirmed, system auto-generates initial concepts. No manual action.
Automation Templates
Ready-to-use templates: post-quote follow-up, pre-session reminder, birthday message, inactive client reactivation.
Automation Logs
See everything executed automatically: messages sent, concepts generated, notifications triggered.
Integrations & Webhooks
Connect with your favorite tools
Real-Time Webhooks
Get instant notifications for events: new briefing, approval, booking, payment. Integrate with any system.
15+ Events Available
Briefing created, approved, session booked, payment received, client created and more.
HMAC-SHA256 Signing
All webhooks are cryptographically signed. Validate authenticity of every request.
Delivery Logs
Complete delivery history: success, failure, response time. Manually resend if needed.
Zapier Ready
Use webhooks to connect with 5000+ apps via Zapier, Make, or n8n. Automate any workflow.
Notifications
Stay on top of everything
Push Notifications
Browser and mobile alerts for new briefings, approvals, and bookings.
Email Notifications
Optional digest of important events. Backup channel that works anywhere.
WhatsApp Notifications
Critical alerts on WhatsApp: new briefing, session booked, payment received.
Notification Center
Notification history. Mark as read, delete, view details. Never lose context.
Mobile & Responsive
Access from any device
Responsive UI
All pages adapted for phone, tablet, and desktop. One platform, any screen.
Progressive Web App
Install on home screen as an app. Works offline. No app store friction.
Mobile Calendar
Touch-optimized date/time selection. Easy scheduling on mobile.
Mobile Briefing
Touch-optimized forms. Big buttons, minimal scrolling. High completion rate.
Works Offline
Access briefings and recent data even without internet. Auto-syncs when reconnected.
Push Notifications
Get mobile alerts like a native app. New briefings, approvals, and payments in real-time.
Add to Home Screen
Add InkTrait to your phone's home screen. Native app experience without app store download.
Security & Privacy
Your data and your clients' data protected
LGPD Compliance
Cookie consent modal. Granular choices for analytics and marketing.
Data Encryption
WhatsApp tokens encrypted at rest. PII handling per privacy laws.
Token Access
Briefing links use unique tokens. Clients can't access others' data.
Role-Based Access
Different permission levels: owner, artist, admin. Appropriate and secure delegation.
Compare Plans
Choose the right plan for your needs
For individual artists
For studios and teams
